EEO-1 Data Template Definitions

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A unique identifier for each employee. This data will not be uploaded to the EEOC. You can 'anonymize' the employee ID as long as you can still identify each employee if there are any questions about the data.

Race data should be provided for all employees. Each employee should be listed under one of the race categories below. Per the EEOC: - " If an employee declines to self-identify their race and/or ethnicity, employment records or observer identification may be used. "

The standard race categories are:

Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race. 

White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. 

Black or African American: A person having origins in any of the black racial groups of Africa. 

Native Hawaiian or Other Pacific Islander: A person having origins in any of the peoples of Hawaii, Guam, Samoa, or other Pacific Islands. 

Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. 

American Indian or Alaska Native: A person having origins in any of the original peoples of North and South America (including Central America), and who maintain tribal affiliation or community attachment. 

Two or More Races: All persons who identify with more than one of the above five races (White, Black or African American, Native Hawaiian or Other Pacific Islander, Asian, American Indian or Alaska Native). For the purposes of this group, identifying as Hispanic or Latino and only one of the listed 5 race groups does NOT qualify. 

If you collect more specific race categories than what is listed above, you DO NOT need to recategorize your data. We will recategorize the race data into the groups shown above for you.

Sex data should be provided for all employees. Currently, the EEOC only recognizes 'Male' or 'Female.'

Please provide the physical location (office location) each employee reports to. If the employee is remote, please provide the physical location of the employee's manager. If both the employee and manager are remote, please list the company headquarters for the establishment. Please do not provide the employee's home address.

Executive/Senior Level Officials and Managers:

Individuals who plan, direct and formulate policies, set strategy and provide the overall direction of enterprises/organizations for the development and delivery of products or services, within the parameters approved by boards of directors or other governing bodies. Residing in the highest levels of organizations, these executives plan, direct or coordinate activities with the support of subordinate executives and staff managers. They include, in larger organizations, those individuals within two reporting levels of the CEO, whose responsibilities require frequent interaction with the CEO. 

Examples: Chief executive officers; chief operating officers; chief financial officers; line of business heads; presidents or executive vice presidents of functional areas or operating groups; chief information officers; chief human resources officers; chief marketing officers; chief legal officers; management directors and managing partners. 

First/Mid-Level Officials and Managers: 

Individuals who serve as managers, other than those who serve as Executive/Senior Level Officials and Managers, including those who oversee and direct the delivery of products, services or functions at group, regional or divisional levels of organizations. These managers receive directions from the Executive/Senior Level management and typically lead major business units. They implement policies, programs and directives of executive/senior management through subordinate managers and within the parameters set by Executive/Senior Level management. 

Examples: Vice presidents and directors; group, regional or divisional controllers; treasurers; human resources, information systems, marketing, and operations managers. 

Professionals: 

Most jobs in this category require bachelor and graduate degrees, and/or professional certification. In some instances, comparable experience may establish a person’s qualifications.

Examples: Accountants and auditors; airplane pilots and flight engineers; architects; artists; chemists; computer programmers; designers; dieticians; editors; engineers; lawyers; librarians; mathematical scientists; natural scientists; registered nurses; physical scientists; physicians and surgeons; social scientists; teachers; and surveyors. 

Technicians: 

Jobs in this category include activities that require applied scientific skills, usually obtained by post-secondary education of varying lengths, depending on the particular occupation, recognizing that in some instances additional training, certification, or comparable experience is required. 

Examples: Drafters; emergency medical technicians; chemical technicians; and broadcast and sound engineering technicians. 

Sales Workers: 

These jobs include non-managerial activities that wholly and primarily involve direct sales. 

Examples: Advertising sales agents; insurance sales agents; real estate brokers and sales agents; wholesale sales representatives; securities, commodities, and financial services sales agents; telemarketers; demonstrators; retail salespersons; counter and rental clerks; and cashiers. 

Administrative Support Workers: 

These jobs involve non-managerial tasks providing administrative and support assistance, primarily in office settings. 

Examples: Office and administrative support workers; bookkeepers; accounting and auditing clerks; cargo and freight agents; dispatchers; couriers; data entry keyers; computer operators; shipping, receiving and traffic clerks; word processors and typists; proofreaders; desktop publishers; and general office clerks. 

Craft Workers: 

Most jobs in this category include higher skilled occupations in construction (building trades craft workers and their formal apprentices) and natural resource extraction workers. 

Examples: boilermakers; brick and stone masons; carpenters; electricians; painters (both construction and maintenance); glaziers; pipe layers, plumbers, pipefitters and steamfitters; plasterers; roofers; elevator installers; earth drillers; derrick operators; oil and gas rotary drill operators; and blasters and explosive workers. 

Operatives: 

Most jobs in this category include intermediate skilled occupations and include workers who operate machines or factory-related processing equipment. Most of these occupations do not usually require more than several months of training. 

Examples: textile machine workers; laundry and dry-cleaning workers; photographic process workers; weaving machine operators; electrical and electronic equipment assemblers; semiconductor processors; testers, graders and sorters; bakers; and butchers and other meat, poultry and fish processing workers. 

Laborers and Helpers:

Jobs in this category include workers with more limited skills who require only brief training to perform tasks that require little or no independent judgment. 

Examples: production and construction worker helpers; vehicle and equipment cleaners; laborers; freight, stock and material movers; service station attendants; construction laborers; refuse and recyclable materials collectors; septic tank servicers; and sewer pipe cleaners.

Service Workers:

Jobs in this category include food service, cleaning service, personal service, and protective service activities. Skill may be acquired through formal training, job-related training or direct experience.

Examples (Food Service): cooks; bartenders; and other food service workers. 

Examples (Personal Service): medical assistants and other healthcare support positions; hairdressers; ushers; and transportation attendants. 

Examples (Cleaning Service): cleaners; janitors; and porters. 

Examples (Protective Service): transit and railroad police and fire fighters; guards; private detectives and investigators. 

The North American Industry Classification System (NAICS). This code is used to identify the primary industry in which a business or an establishment operates and represents the specific primary goods or services provided to the public.

 The North American Industry Classification System (NAICS) was revised in 2022. Employers should verify their NAICS codes have not changed. Information on changes to 2022 NAICS codes can be found at https://www.census.gov/naics/.  

Please indicate "Y" as yes your company is a federal contractor, or "N" for no your company is not a federal contractor.

If you are unsure if your company is a federal contractor or not, please visit the following website: https://www.usaspending.gov/ 

Headquarters Unit ID: A unique, alphanumeric, seven-character identifier that corresponds to a company’s headquarters in the EEO-1 Component 1 Online Filing System (OFS). 

Establishment-Level Unit ID: A unique, alphanumeric, seven-character identifier that corresponds to a specific establishment. 

The employer-selected pay period used by an employer for its EEO-1 Component 1 reporting. This pay period must be from the fourth quarter (i.e., October 1 through December 31) of the reporting year. Workforce demographic data (i.e., employee data by job category and sex and race or ethnicity) must include all full-time and part-time employees who were employed during the pay period selected by the employer. The workforce snapshot period for the 2024 EEO-1 Component 1 report would be an employer-selected pay period between October 1, 2024 and December 31, 2024. 

An employer is not required to use the same workforce snapshot period (i.e., months, days) from the fourth quarter of the reporting year that it selected in previous reporting cycles. For example, an employer that selected a workforce snapshot period with the month/days of October 1 through October 14 for the 2023 EEO-1 Component 1 reporting cycle may select different month/days (e.g., November 15 through November 30) for the 2024 EEO-1 Component 1 reporting cycle. 

Beginning with the 2023 EEO-1 Component 1 data collection, an employer that meets the employee threshold for EEO-1 Component 1 reporting purposes at any time during the fourth quarter (i.e., October 1 through December 31) of the reporting year, may not select a workforce snapshot period where it falls below the threshold in an effort to avoid the filing requirement. 

(Employer Identification Number) A unique, nine-digit identifier used to identify business entities in the U.S. It is assigned by the IRS and is needed by all businesses that have employees and certain others with no employees. 

Unique Entity ID (ONLY APPLICABLE TO FEDERAL CONTRACTORS) UEI is now the official identifier for federal contractors.85 On April 4, 2022, the federal government stopped using the “Data Universal Numbering System” (DUNS) to uniquely identify entities doing business with the federal government (i.e., federal contractors).

For more information on the federal government’s change to the Unique Entity ID (i.e., UEI), see https://www.gsa.gov/aboutus/organization/federal-acquisition-service/technology-transformation-services/integrated-award-environment-iae/iae-systemsinformation-kit/unique-entity-identifier-update; https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0041254&sys_kb_id=875189f21bee8d54937fa64ce54b cbaa&spa=1 and https://sam.gov/content/duns-uei. 

Before April 4, 2022, the DUNS Number issued by Dun & Bradstreet was the official entity identifier used by the federal government. 

For purposes of the EEO-1 Component 1 data collection, eligible federal contractors no longer provide the “DUNS Numbers” associated with their headquarters and/or establishment(s) in the EEO-1 Component 1 Online Filing System (OFS) or in any data files uploaded to the OFS. Employers (i.e., single-establishment and multi-establishment employers) that are federal contractors must instead provide UEIs generated in SAM.gov (i.e., www.sam.gov). For example, a multi-establishment employer must provide UEIs for any headquarters and/or non-headquarters establishment(s) which are federal contractors.